5 Small Business Budgeting Tools

Last Updated on May 20, 2021 by MoneyVisual

Any type of business requires capital to run may it be a traditional commerce venture or an e-commerce venture. The capital isn’t simply required for long haul tasks, but also for the business’ everyday necessities. With capital being fundamental for the working of any business, it’s basic to monitor the finance.

Keeping up with the financial side of owning a business is a basis for all business success and at the same time a stressful job. From invoices to expenses to everyday accounting and managing the IRS. The financial aspect of a business can appear to be overwhelming, and recruiting an accountant may not be within the budget.

Fortunately, there is a multitude of tools and software available that streamline any small business financial model with daily financial tasks and keep their business on a tight budget plan.

Here are 5 small business budgeting tools that will streamline your financial management process.

1. Accounting Software

Accounting software provides many benefits to small business owners. If you want to improve your business efficiency then accounting software will enable you to operate your business as efficiently as possible.

It is designed in such a way that you can complete your bookkeeping in a few steps, making it easy to operate. Also, it keeps all your information in one place, making it simple to reference past transactions.

There is a wide range of accounting softwares available in the market. But the best software for small business are –

QuickBooks Online

QuickBooks Online is the best by and large accounting software for small businesses of those inspected. It is used by the majority of small business accounting professionals. Also, there are many forums and online training resources to get support when needed. All accounting features can be easily accessed on one main dashboard, making accounting more fluid and efficient.


The most essential bookkeeping needs for most serviced based companies is invoicing. FreshBooks offers more customizations for invoicing contrasted with other accounting software. Its main feature is to send, receive, print, and pay invoices,  yet it can likewise manage business’ basic accounting needs also.

Sending proposals and invoices, requesting deposits, collecting client retainers, tracking time on projects, and receiving payments is made simpler for service-based companies.

When you are shopping for accounting software, consider how it handles invoicing, expense tracking, billing, processing payroll, quoting jobs, and preparing taxes. With the booming mobile based technology, try to find software that also has a mobile access and ability to process payments anywhere. Going with cloud-based accounting software is good choice.

2. Payroll Management Software

It is difficult to make a working financial plan if you don’t manage your payroll. Use of payroll management software will avail you options like keep track of taxes, productivity, and even make sure employees are paid only for the hours they actually work. In today’s fast-paced world, you will need fast and precise payments to hold on to employees.

The best and most used payroll management software by small businesses are –

Intuit Online Payroll (IOP)

IOP is used by most accountants or finance administration organizations that run payroll for many clients. It easily integrates with Quickbooks and Intuit software and acts as a payroll center for all of a bookkeeper’s accounts manageable from one place.


Nothing influences the time spent on payroll management like the software user experience. According to the accountants, Gusto is the easiest to use solution available in the market at the present time, which makes Gusto one of the top choices in the category.

Paychex Flex

Paychex is the most mainstream payroll software for small businesses but is an expensive solution, mostly because of public demand. Rumors around the bookkeeping departments are that Paychex is robust however not simple to use or set up.

That can be a major factor for small businesses when they’re searching for the best payroll management software. Paychex requires too much personal information to begin and running reports accompanies a lot of formality and added costs.

3. Cash Flow Analysis

Cash flow analysis software deals with the flow of incoming and outgoing funds within a business. Businesses use cash flow management software to maintain a positive cash flow as well as figure out future cash flow based on past transactions and recorded financial or operational data within the software.

Cash flow analysis software is most often used by financial and accounting departments within a company and is commonly accompanied by other accounting and finance software that relate to cash flow management, such as budgeting and forecasting software and invoice management software.


Float is the best cash flow forecasting add-on for businesses using Quickbooks Online, Xero, or FreeAgent. Float makes cash flow forecasts that are more accurate, always up to date, and take a fraction of the time to prepare when compared to spreadsheets.

Using the direct method of cash flow forecasting you will be able to create robust cash flow forecasts that are easy to understand, visual, and give an actual picture of where a business is heading in the duration of the short to medium term.

The accuracy of the information in Float alerts businesses in advance about any cash shortages or surpluses, allowing them to take action. Businesses using Float can make informed and confident decisions at the click of a button.

4. Inventory Management Software

Inventory Software is also known as Inventory control software is a highly advanced platform, an answer, and a savior to a small business that endeavors to oversee and control the companies’ built purchases, sales, and stocks. Inventory software encourages the administration to monitor all data,  simplify pricing for services and products, and keep up the best stock levels.

Smart Inventory management software fundamentally directs the business in facilitating strategic administration of products and automating a cycle that incorporates trading, ordering, costing, transportation, assembling, storing delivery, and shipping.

inFlow Inventory

inFlow Inventory is a perfect balance of a simple, instinctive interface and pervasive support services. It is designed for product-based businesses to track stock, manage orders, generate invoices, create reports and handle other exchange and transaction activities.

This software is efficient and time-conscious. It hosts product lists, tracks the transit status of stocks, and organizes the inventory using a DYMO printer that creates barcodes. Additionally, these barcodes aid in product identification and order distribution.

5. E-commerce Solutions

E-commerce is becoming indispensable for all types of businesses. An ever increasing number of customers expect to have the option to pay for products and services instantly (whether using credit cards or from their mobile device). Google Pay, Square, PayPal and Paytm are just a few tools to help customers pay on the go.

Consumers likewise need to have the option to find your business and make buys online.For example, tools like Vend and Stitch make it simple to make sales, regardless of whether coming in-store or from an online retail facade, while tracking inventory, smoothly running order fulfillment, and following sales information.

Obviously, the Holy Grail is a robust, integrated framework that can manage a considerable lot of these factors in a similar spot. For retail businesses, CashierLive is a software for managing everything from stock tracking to payroll to online sales.

Businesses can also try Sage 50 or QuickBooks Online with Payroll. Both are complete systems for handling invoicing, expenses, payroll, profit and sales reporting, and more.

<strong>Ella Brooks</strong>
Ella Brooks

Ella Brooks, a Business Analyst at SunHR. She has expertise in Business Growth Strategy, Business Intelligence and writes on topics related to it to help startups and small businesses grow. Also she is a member of the investment advisor team at Alcor Fund, a global investment bank. She has interest in artificial intelligence. You can reach her out on LinkedIn.